Office Manager (Finance & Operations)

Roofline makes it easy to run AI on all kinds of devices, from cars to industrial machines. We are a fast-growing startup with a team of world-class engineers, and we care about building a workplace where everyone can do their best work. To make that happen, our team needs a well-organized home base. We are looking for an organized, hands-on person who keeps our office running smoothly and our finances in order. You will be the go-to person for our team and work alongside world-class engineers, giving them the support they need to focus on building the future of edge AI.

• The opportunity to grow. Be at the forefront of building and shaping an industry-defining venture. Shape how we work as a company and take on more responsibility as we grow.
• The team to succeed. Join a motivated, international team of world-class engineers who appreciate what you do.
• The flexibility you need. We want you to work in the most productive and sustainable way, with flexible working hours and time off when you need to recharge.
• The compensation that rewards. We pay fairly and offer equity for every employee, since we truly want you to participate in our success.
• The culture you desire. We actively make space to build our culture, and in this role you help shape it, from our office to our team retreats.

• Make sure our office is a great place to work at: Drive workplace initiatives and run day-to-day operations, from service provider management to package handling
• Be the friendly first point of contact: Welcome guests, customers and partners at our office.
• Own our accounting up to the hand-off to our tax advisor: Check and pay incoming invoices, issue outgoing invoices, follow up on open payments, and keep our bookkeeping clean.
• Drive our culture: Organize events and retreats that strengthen our team, from planning to execution.
• Challenge and improve the status quo: Make Roofline more efficient, from automating finance tasks to ideating leaner procurement flows. 

• Experience in office management and accounting, and completed commercial training (such as Kaufmann/Kauffrau für Büromanagement) or a business-related degree
• Hands-on experience in bookkeeping and invoice processing
• Confidence with accounting software such as DATEV, Lexoffice or similar
• A highly organized, reliable way of working, with an eye for detail
• Hands-on mentality and ownership: you see what needs to be done, take on new topics, and drive them forward
• Strong communication skills and a friendly, service-oriented attitude
• Confident use of common office tools (e.g. MS Office)
• Technical curiosity: you enjoy getting to grips with new tools and technical concepts quickly
• Fluent German and English (our team language is English)
• Able to work on-site in central Cologne with a minimum of 25 hours across 4 days 

• Experience with managing grant finances
• Experience with occupational health and safety 
• Previous experience in a startup or fast-growing company